Common Management Admission Test (CMAT) Practice Exam

What is the purpose of a key contact list in the context of meeting planning?

1. To schedule meetings

2. In case of emergency

3. For marketing purposes

4. To track attendance

The correct answer is: In case of emergency

A key contact list serves an essential role in meeting planning by providing important information on individuals who could be needed in critical situations. This includes stakeholders, decision-makers, or emergency contacts who can facilitate communication and decision-making during unforeseen events. Having a key contact list ensures that the meeting planner can quickly reach out to relevant participants if an urgent issue arises or if there is a need to modify the meeting agenda at the last minute. This preparedness is vital for maintaining the flow of the meeting and addressing any challenges that may occur. In contrast, other options focus on different aspects of meeting logistics. Scheduling meetings involves selecting appropriate times and managing calendars, marketing purposes relate to promoting the event or engaging with participants beforehand, and tracking attendance is about monitoring who attended the meeting for follow-up or records. While all these aspects are important in their own right, the distinctive purpose of a key contact list specifically aligns with emergency readiness and communication.